10 Best AI Tools for Event Planners in 2025

1. AllSeated — Streamline Venue Layouts

 

What it does: AllSeated is a platform that leverages AI to create 3D venue layouts, seating arrangements, and event plans.

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With its drag-and-drop interface and virtual walkthroughs, this tool makes it simple to visualize and adjust event spaces to meet client needs.

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• Pros:

  • Realistic 3D floor plans.

  • Easy-to-use interface.

  • Collaborative features for sharing designs with clients.

• Cons:

  • Limited customization for smaller venues.

  • Requires a strong internet connection.

 

Pricing: Custom pricing based on project size.

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Why event planners should use it: It ensures precise planning and impresses clients with immersive virtual previews.

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2. Social Tables — Smarter Seating Charts

 

What it does: Social Tables uses AI to generate optimized seating arrangements based on guest preferences, relationships, and event type.

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This tool integrates seamlessly with venues, helping you map out seating plans and manage RSVPs efficiently.

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• Pros:

  • AI-assisted seating optimization.

  • Real-time updates for last-minute changes.

  • Scalable for events of all sizes.

• Cons:

  • Requires client collaboration for best results.

  • Slightly expensive for small events.

 

Pricing: Plans start at $99/month.

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Why event planners should use it: It saves time and ensures stress-free seating coordination.

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3. Cvent Event Management — Comprehensive Event Automation

 

What it does: Cvent offers AI-driven tools for event registration, marketing, and attendee engagement.

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From ticketing to post-event analytics, Cvent provides end-to-end solutions tailored for planners managing large-scale events.

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• Pros:

  • All-in-one event management.

  • Integrates with major CRMs.

  • Advanced reporting and insights.

• Cons:

  • Best suited for large-scale events.

  • High upfront cost for premium features.

 

Pricing: Custom pricing available upon request.

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Why event planners should use it: It’s the ultimate platform for automating and scaling your event management tasks.

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4. Eventbrite — Effortless Ticketing and Promotion

 

What it does: Eventbrite simplifies ticket sales and event promotion, leveraging AI to optimize campaigns and boost attendance.

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This tool also provides analytics on ticket sales and audience demographics, helping you refine your strategy.

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• Pros:

  • User-friendly ticketing system.

  • Strong promotional features.

  • Free for free events.

• Cons:

  • Transaction fees for paid events.

  • Limited customization for branding.

 

Pricing: Free for free events; transaction fees apply for paid events.

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Why event planners should use it: It’s a trusted platform for reaching a wide audience and managing ticketing effortlessly.

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5. Trello with Butler AI — Task Management for Teams

 

What it does: Trello’s Butler AI automates workflows, task assignments, and deadline reminders, ensuring seamless team collaboration.

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Perfect for keeping event planning teams organized, this tool ensures that every detail is accounted for.

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• Pros:

  • Intuitive task management.

  • Customizable workflows.

  • Free plan available.

• Cons:

  • Limited features on the free plan.

  • Not specifically designed for event planning.

 

Pricing: Free tier available; paid plans start at $5/user/month.

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Why event planners should use it: It ensures no task is overlooked, even during the busiest planning periods.

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6. Boomset — AI for On-Site Event Management

 

What it does: Boomset automates on-site check-ins, badge printing, and attendee tracking using AI and facial recognition technology.

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It ensures a smooth registration experience while providing real-time attendee analytics.

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• Pros:

  • Fast and efficient check-ins.

  • Facial recognition for VIPs.

  • Supports multiple event types.

• Cons:

  • Best for large-scale events.

  • Limited free trial.

 

Pricing: Custom pricing based on event size.

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Why event planners should use it: It elevates the attendee experience and reduces on-site hassles.

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7. Canva Pro — AI-Powered Graphic Design

 

What it does: Canva Pro’s AI features help event planners create stunning invitations, promotional materials, and social media posts.

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From templates to automated design suggestions, Canva Pro makes designing easy and professional.

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• Pros:

  • Easy to use.

  • Wide range of templates.

  • Affordable pricing.

• Cons:

  • Limited advanced design tools.

  • Requires Pro plan for premium features.

 

Pricing: Pro plans start at $12.99/month.

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Why event planners should use it: It’s a cost-effective way to create visually appealing event materials.

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8. Bizzabo — Personalized Event Experiences

 

What it does: Bizzabo uses AI to personalize attendee experiences, from tailored schedules to interactive networking opportunities.

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It’s an excellent platform for virtual, hybrid, and in-person events, ensuring high engagement levels.

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• Pros:

  • Personalization features.

  • Ideal for hybrid events.

  • Advanced analytics.

• Cons:

  • Complex setup process.

  • Expensive for small events.

 

Pricing: Custom pricing available upon request.

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Why event planners should use it: It enhances attendee engagement and makes your events memorable.

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9. Hootsuite — AI for Social Media Management

 

What it does: Hootsuite’s AI automates social media scheduling, posting, and analytics, helping you promote your events effortlessly.

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This tool ensures your event stays top of mind by keeping your social media presence consistent and engaging.

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• Pros:

  • Simplifies social media management.

  • Offers actionable insights.

  • Scalable for any business size.

• Cons:

  • Premium features require a paid plan.

  • Limited team collaboration on basic plans.

 

Pricing: Free tier available; paid plans start at $99/month.

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Why event planners should use it: It streamlines event promotion and saves time on social media marketing.

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10. Monday.com — AI for Project Management

 

What it does: Monday.com uses AI to create custom workflows, track deadlines, and manage event budgets efficiently.

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With its visual dashboards and automation features, this tool keeps every aspect of event planning on track.

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• Pros:

  • Highly customizable workflows.

  • Easy-to-use interface.

  • Free plan available.

• Cons:

  • Advanced features require paid plans.

  • Can feel overwhelming for new users.

 

Pricing: Free tier available; paid plans start at $8/seat/month.

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Why event planners should use it: It simplifies complex projects and ensures deadlines are met without stress.

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